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Here’s a detailed RFP template to use when contacting manufacturers or suppliers:

REQUEST FOR PROPOSAL (RFP)

Project Title: Design, Manufacture, and Installation of Crude Oil Storage Tanks

1. Project Overview

Objective:
To procure [type of tank] storage tanks with a capacity of [specific capacity, e.g., 100,000 barrels] for [location and purpose, e.g., crude oil storage at a refinery terminal].

Scope:
The project includes design, fabrication, delivery, on-site assembly, and commissioning of crude oil storage tanks that comply with [specific standards, e.g., API 650].

Project Timeline:
Proposals must be submitted by [submission date]. The project is expected to commence by [start date] and be completed by [completion date].

2. Technical Requirements

  1. Tank Specifications:
    • Type: [Fixed Roof, Floating Roof, or Other].
    • Material: [Carbon Steel, Stainless Steel, or Alloy].
    • Capacity: [e.g., 100,000 barrels].
    • Dimensions: [Diameter and height, if known].
    • Corrosion Protection: Specify coatings or liners required.
  2. Features and Accessories:
    • Vapor recovery system.
    • Firefighting systems (foam/water spray).
    • Leak detection sensors.
    • Remote monitoring equipment (temperature, pressure, level).
    • Pressure-relief valves and vents.
  3. Environmental Compliance:
    • Secondary containment (e.g., berms).
    • VOC emission reduction systems.
  4. Standards Compliance:
    • API 650 / API 653.
    • [Other regional or national standards, e.g., GB (China), EU Directives].

3. Vendor Requirements

  1. Experience:
    • Provide case studies or references for similar projects.
  2. Certifications:
    • Proof of compliance with ISO 9001 or other relevant standards.
  3. Manufacturing and Assembly:
    • Capability to fabricate tanks at scale.
    • On-site assembly and testing expertise.
  4. Delivery Schedule:
    • Detailed timeline from design to commissioning.
  5. Warranty and Maintenance:
    • Specify warranty terms and post-installation support.

4. Proposal Submission Details

  1. Required Documents:
    • Technical proposal, including design specifications and methodology.
    • Financial proposal, itemized by components (fabrication, transport, installation).
    • Certifications and credentials.
  2. Submission Deadline:
    • [Date and time].
  3. Contact Information:
    • [Name, email, phone number, and address].
  4. Evaluation Criteria:
    • Technical feasibility (40%).
    • Cost competitiveness (30%).
    • Delivery timeline (20%).
    • Past performance and references (10%).